Board management software is an electronic tool that helps boards of directors and their administrative support staff, and other stakeholders prepare for meetings and distribute documents, as well as communicate on important issues. These software are typically paper-free and allow participants to connect and collaborate remotely via a web browser or mobile application. The best systems include features that allow you to capture and manage meetings, establish agendas, share documents and collaborate on them in real-time. They also allow for the recording of meeting minutes, tracking document versions, as https://boardroomspace.info/top-4-collaboration-tools-for-business-and-teams well as monitoring the compliance of specific legal requirements or regulatory requirements that are based on industry.

The selection of an appropriate board portal must be made following a thorough analysis of the needs of all members of the board, including the board members, CEO and managers. Most often, the decision is motivated by one or two urgent issues like security efficiency, cost reduction or security however a thorough analysis should be conducted to ensure that the net benefits are greater than the costs.

A good board management software should include the following attributes:

Secure data storage – Many companies provide cloud-based or physical services with secure encryption. The former comes with stricter standards, and also certified physical security. It is also possible to store all relevant documentation for a meeting in its entirety, which must be more than just a set of PDFs and emails. The software should be able to prompt good practices such as making important discussions and decisions early in the agenda, and including health and security topics.